U.S. Entity Filing · DACH

Setting up a U.S. LLC from Europe
is consistently error-prone in practice.

Wrong state choice. EIN delays. Banking rejected on address. Annual report missed. None of this is inevitable — and none of it gets fixed automatically. VilinQ coordinates the full process in German, with documented handoffs at every step.

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Common failure point
Formation errors are hard to undo
Wrong state, missing Operating Agreement, EIN applied for before formation is confirmed — each creates downstream problems. We review before filing, not after.
Common failure point
Banking requires more than a formation
Registered agent addresses are not accepted as a verifiable business address by many banks. We coordinate a compatible address and review all documents for consistency before the first application goes in.
Common failure point
Compliance doesn't run itself
Annual reports, Registered Agent renewal, state deadlines — each has consequences if missed. We monitor proactively and act before deadlines, not after.

VilinQ serves European businesses and founders who need a properly structured U.S. entity — without navigating the U.S. administrative system alone. Coordination in German and English — whichever works for your team. Every step is documented. Pricing is fixed and transparent before any work begins.

VilinQ coordinates. Licensed specialists execute.
Formation filings, Registered Agent services, and EIN processing are carried out by licensed and registered U.S. service providers. VilinQ coordinates the full process — intake, review, documentation, and German-language communication throughout.
How it works

One intake.
Every step documented.

The same process discipline we apply to trademark filings. Scope confirmed before we start. Nothing filed before you've reviewed it. Full case file delivered at every stage.

01 — Scope review
We confirm before we start
State selection, entity type, timeline, add-ons required. All confirmed in writing before any filing begins. State fees communicated upfront — no surprises.
Output: Written scope confirmation
02 — Formation
Filed and confirmed
Articles of Organization coordinated, Registered Agent set up, formation documents received and filed in your case file. German-language summary delivered.
Output: Formation documents + case file
03 — EIN & Banking prep
Tax ID and address — in the right order
EIN application submitted after formation is confirmed. Banking address coordinated in parallel. Documents checked for consistency before any banking application is made.
Output: EIN confirmed + banking preparation complete
04 — Ongoing compliance
Monitored — not reactive
Annual report deadlines tracked and actioned before they become problems. Registered Agent renewal handled. You receive a compliance summary each year.
Output: Annual compliance record
Services & Pricing

One process.
Four services that work together.

A complete U.S. LLC setup typically requires Formation, EIN, and Banking Preparation — in that order. Administrative Continuity takes over from Year 2. Each service is available individually, but they are designed to work as a sequence.

Step 1
Formation
EUR 990
Step 2
EIN
EUR 150
Step 3
Banking Prep
EUR 150
Year 2+
Continuity
EUR 590/yr
Formation · Year 1
LLC
Formation
Wyoming, Delaware, Florida, and others
EUR 990 + state filing fee

You've decided on entity type and state. We handle the filing — Articles of Organization, Registered Agent setup (Year 1 included), and confirmation. You receive a complete formation record in German.

  • Scope confirmation and state fee overview
  • Articles of Organization filing coordinated
  • Registered Agent setup — Year 1 included in VilinQ fee
  • Formation confirmation and complete German case file
  • EIN coordination available as add-on
State filing fees — pass-through at cost Wyoming: USD 100 · Delaware: USD 90 · Florida: USD 125
Other states on request.
Compliance · Year 2+
Administrative
Continuity
Annual compliance — proactive
EUR 590/year + annual report fee at cost

Annual reports, Registered Agent renewal, state deadlines — we monitor proactively, prepare filings, and confirm submission. Two advance reminders before every deadline. Nothing slips.

  • Deadline monitoring — 2× proactive advance notice
  • Annual report preparation and filing coordination
  • Registered Agent renewal included in VilinQ fee
  • Annual compliance summary in German
  • Updated case file maintained throughout
Only variable cost from Year 2 is the state annual report fee — passed through at cost. Registered Agent renewal included. Transfer possible at any time.
Tax ID
EIN
Coordination
Employer Identification Number
EUR 150 (non-SSN) · EUR 0 (with SSN)

Your LLC needs a federal Tax ID before you can open a bank account, hire, or operate. For non-SSN holders, the IRS process requires fax or mail — and specific document versions that banks actually accept.

  • SS-4 application prepared and submitted
  • IRS coordination via fax/mail for non-SSN applicants
  • Document version verified — CP575 or 147C for banking
  • EIN confirmation documented in case file
Non-SSN process takes 8–12 weeks. No government fee — the IRS does not charge for EIN issuance.
Banking Preparation
Banking
Coordination
Address + document preparation
EUR 150 + virtual office address ~USD 29/mo (optional)

Banking applications fail for predictable reasons: wrong address type, inconsistent documents, incorrect EIN version. We address all three before your first application goes in — and coordinate a compatible business address where needed.

  • Address requirements explained in German
  • Compatible virtual office address coordinated (real building, real lease, non-CMRA)
  • All documents reviewed for consistency before application
  • Bank selection and application sequence discussed individually
VilinQ prepares and coordinates. Account approval decisions belong to the bank. We systematically eliminate the most common avoidable rejection causes before your first application.
Price principle
VilinQ coordination fees are fixed and billed in EUR. State filing fees, annual report fees, and virtual office costs are passed through in their original currency at actual cost — documented, no markups. Full cost confirmed in writing before any work begins.
State fees

State fees.
Go into the decision informed.

State selection is a tax and legal question — not something we advise on. What we provide: a transparent fee overview and a clear breakdown of the factors that typically matter — U.S. activity, privacy requirements, ongoing costs, formation complexity. So you go into the decision informed.

State Filing Fee Annual Cost Notes
Wyoming USD 100 USD 62/yr No state income tax. Strong privacy protections. Low ongoing costs. Popular choice for non-U.S. residents.
Delaware USD 90 USD 300/yr Established business jurisdiction. Higher ongoing costs due to franchise tax.
Florida USD 125 USD 138/yr No state income tax. Straightforward annual compliance. Practical choice for businesses with existing U.S. ties to the Southeast.
Other states On request On request We coordinate filings in other states. Fees confirmed before work begins.
Note
State selection has tax and legal implications we are not qualified to advise on. For the decision itself, consult a tax advisor or attorney familiar with your situation. We provide the fee overview — and execute once you've decided.
FAQ

Straightforward answers.
Before you commit.

Why can't I just file directly and skip the coordination fee?+
You can. What VilinQ adds is a structured process with scope review, document consistency checks, EIN coordination, banking preparation, and ongoing compliance monitoring — in German. If you know U.S. formation processes well and don't need German-language support, direct filing may work for you. If you want every step reviewed and documented, that's what we provide.
Why does banking require a separate coordination step?+
Because banking has its own requirements separate from formation. Many banks no longer accept Registered Agent addresses as a verifiable business address. The EIN document version matters. Address consistency across all documents is checked. These are predictable failure points — we address them before the first application goes in.
Does VilinQ guarantee that my bank account will be approved?+
No. Account approval decisions belong to the bank and involve KYC assessments outside our control. What we do is systematically eliminate the most common avoidable rejection reasons — address type, document inconsistency, EIN document version — before your first application.
How long does the EIN process take?+
For non-SSN applicants, the IRS fax/mail process typically takes 8–12 weeks. There is no government fee. We prepare the SS-4 application, coordinate submission, and verify that you receive the correct document version (CP575 or 147C) that banks accept.
What happens if I want to transfer my LLC to another provider?+
We prepare a complete handover package — formation documents, EIN confirmation, compliance records, and all correspondence. No lock-in. Transfer is supported at any point.
Can VilinQ advise on whether an LLC is the right structure for me?+
No — that's a tax and legal question outside our scope. We coordinate the formation and ongoing compliance once you've made the decision. For the structural decision itself, we recommend consulting a tax advisor or attorney familiar with your situation.
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